Duties and responsibilities

1. Administrative Head of Office

• Acts as the chief administrative officer of the college, working directly under the Principal/Head of the Institution.
• Responsible for the overall management of non-teaching staff and administration of the college office.
• Ensures smooth functioning of academic, examination, and administrative units.

2. Academic and Statutory Compliance

• Assists the Principal in implementation of University/UGC/State Government policies and regulations.
• Prepares and maintains statutory records such as service books, seniority lists, establishment registers, and leave records.
• Ensures timely submission of proposals related to appointments, approvals, promotions, and pay fixation to the University and Government.
• Coordinates with University authorities regarding affiliation, faculty approvals, extension of courses, and academic programs.

3. Examinations and Student Records

• Supervises examination work (internal and external) in coordination with the College Examination Officer (CEO).
• Maintains permanent records of students including admissions, enrolment, results, and transfer/migration certificates.
• Ensures confidentiality in handling examination-related documents and results.

4. Finance and Accounts (Administrative Oversight)

• Coordinates with the College Accounts Department for salary bills, scholarship disbursements, and government grants.
• Ensures compliance with audit requirements, budget preparation, and financial reporting.
• Maintains proper custody of official records and financial documents.

5. Office and Establishment Management

• Supervises the work of office superintendents, senior clerks, stenographers, and other administrative staff.
• Ensures proper maintenance of inward/outward registers, record-keeping, and communication systems.
• Handles confidential correspondence on behalf of the Principal/Management.
• Prepares annual administrative reports and assists in NAAC, NIRF, AISHE, and other accreditation/statutory data collection.

6. Communication and Liaison

• Acts as a link between the Principal, teaching staff, non-teaching staff, students, management, and external authorities.
• Drafts and issues office circulars, notices, orders, and communications.
• Coordinates with higher education authorities, university officials, and government departments.

7. Legal and Disciplinary Functions

• Maintains discipline among non-teaching staff in accordance with service rules.
• Assists in handling legal matters, inquiries, and grievances related to administration.
• Ensures compliance with RTI (Right to Information) queries, if designated as Public Information Officer (PIO).

8. Other Duties

• Prepares proposals for college development, infrastructure, and staffing.
• Ensures proper functioning of ICT-based administrative systems (ERP, MIS, etc.).
• Performs any other work entrusted by the Principal/Management in the interest of the institution.

1. Stenographic and Secretarial Work

• Taking dictation in shorthand from the Principal/Registrar/Head of Office and transcribing it accurately on the computer.
• Drafting, typing, and preparing official letters, circulars, notices, office orders, minutes of meetings, and reports.
• Assisting in preparation of confidential notes, proposals, and correspondence with the University, Government, UGC, AICTE, etc.
• Maintaining confidentiality of sensitive information and official records.

2. Office Administration Support

• Handling inward and outward correspondence, maintaining registers, and ensuring timely dispatch.
• Maintaining filing systems (both manual and digital) for easy retrieval of office documents.
• Scheduling meetings, preparing agenda notes, recording minutes, and circulating decisions.
• Assisting Principal/Head in day-to-day administrative work.

3. Communication and Coordination

• Acting as a link between the Principal and teaching/non-teaching staff for official communication.
• Coordinating with University authorities, Government departments, and affiliating bodies as directed.
• Drafting replies to queries, letters, and preparing routine communications independently when required.

4. Record Keeping

• Maintaining service records, confidential reports, and other personnel-related documents as per office requirements.
• Assisting in the preparation of proposals related to appointments, approvals, promotions, and pay fixation.
• Keeping updated records of circulars, Government Resolutions (GRs), and University communications.

5. Technical and Clerical Duties

• Using computer applications (Word, Excel, PowerPoint, ERP/College software) for document preparation and data management.
• Checking accuracy of drafts, correcting errors, and ensuring proper formatting.
• Assisting in preparation of reports/statements required by management, university, or government.

6. Supervision and Guidance

• Supervising junior clerks/stenographers/typists in their routine work.
• Guiding staff in preparation of documents and proper office procedures.
• Assisting in training of new recruits in office communication and record management.

7. Other Duties

• Handling confidential files of the Principal/Registrar.
• Performing duties assigned during examinations, admissions, accreditation (NAAC/NBA), or inspection work.
• Any other task entrusted by the Principal/Management in the interest of the institution.

1. Financial Management & Supervision

• Acts as the head of the college accounts section, working under the control of the Principal/Registrar.
• Supervises the preparation of salary bills, allowances, pension, and arrears of teaching and non-teaching staff.
• Ensures timely submission of grant-in-aid salary bills to the Joint Director / Government Treasury.
• Monitors receipt and expenditure of all college funds (salary, contingency, scholarship, development grants, etc.).

2. Budgeting & Accounts

• Assists the Principal in preparation of annual budget estimates of the college.
• Prepares monthly/quarterly expenditure statements and utilization certificates for submission to funding agencies.
• Maintains separate accounts of grants received from UGC, State Government, University, and other bodies.
• Ensures expenditure is incurred strictly as per sanctioned budget and financial rules.

3. Record Maintenance

• Maintains cash books, ledgers, vouchers, acquittance rolls, and bill registers properly and up to date.
• Ensures safe custody of financial records, cheques, receipt books, and other important documents.
• Maintains accounts of student fees collected and ensures reconciliation with bank statements.
• Keeps records of deposits, fixed deposits, endowment funds, and provident fund contributions.

4. Compliance & Audit

• Prepares accounts and supporting documents for internal, statutory, and government audits.
• Ensures compliance with audit remarks and prepares replies to audit objections.
• Maintains accounts as per Maharashtra Government’s Standard Code and financial rules.
• Submits regular reports/statements required by the Joint Director of Higher Education, University, or Government.

5. Supervision of Staff

• Supervises clerks, cashiers, and other accounting staff working in the accounts section.
• Distributes work among subordinates and checks their work for accuracy.
• Guides staff in maintaining accounting procedures and using computerized accounting systems (ERP/Tally, etc.).

6. Scholarships and Grants

• Monitors disbursement of Government scholarships, freeships, and other student welfare schemes.
• Maintains accounts of student scholarship bills submitted and reimbursed.
• Submits utilization certificates for all grants and scholarships within prescribed time.

7. Coordination & Reporting

• Acts as a link between the College, Management, and Higher Education/Government authorities regarding financial matters.
• Assists the Principal in preparation of reports for NAAC, NIRF, AISHE, and other statutory bodies related to finance.
• Provides financial data and reports to the Registrar and Principal whenever required.

8. Other Duties

• Ensures compliance with income tax, GST, professional tax, and other statutory deductions.
• Ensures timely remittance of statutory payments (PF, NPS, LIC, etc.).
• Performs any other duty assigned by the Principal/Management in the interest of smooth financial administration.

The Superintendent shall be personally responsible for the smooth conduct and working of college office for the allotment of work to the Head Clerk, Senior Clerk, Faculty Clerk, and Peon etc. who shall be directly responsible to him.

1. He has to do proper procedure recruitment of staff both teaching and non-teaching i.e. preparing roaster, making an advertisement, appointments orders, approvals from university and Joint Director of Higher Education Pune etc.
2. He has to maintained proper record of all teaching and non-teaching staff i.e. preparing service books and its entries, maintenance of personal files.
3. He should make the proper management of the Class IV staff working in the departments and office. He should prepare work charts of the office staff and Class IV staff and there should be proper balanced distribution of work.
4. He shall convene regular meetings of the Principal, Vice-Principal & of the staff working under him and shall determine the time dimensions of each of the tasks assigned and supervise the overall working as per the prescribed norms, if any.  He shall also get the daily reports/worksheets from the subordinate staff and guide the staff to ensure that the job assigned to each of them is understood by them and to see that they conduct the work without any difficulties.
5. He shall issue Warnings and reprimand to earring employees. He shall also maintain or cause to maintain leave register, movement register and all other official registers of appointments etc.
6. He shall inspect periodically and after every fifteen days the attendance register and countersign it for having inspected the same and taken such action as he may deem fit in case of habitual late comers or those who habitually are main absent by issuing warnings periodically in writing and recommending to the Registrar to take the disciplinary action of severe nature, in case, the same employee shows no improvement.
7. He shall have to maintain and review the annual confidential reports of the employees directly working under him, review the confidential/assessment reports given by the subordinate officers and submit them to the Registrar within specified period. He should communicate in writing from time to time about the progress and difficulties and evaluate the staff and give his recommendations.  He shall also be responsible for submission of accounts of money his section spends.  He shall submit periodical returns and reports, and must prepare budget for his section every year and place it for the approval of the Principal.
8. It shall be the duty of the Superintendent [Administration] to maintain cordial staff & student relations and to attend the queries of the staff & students and supply the information through the Registrar to Principal, Registrar & the Management as per the requirements. It shall also be the duty to help staff & students to solve their difficulties, to entertain the complaints, if any, against the staff working under him.
9. He shall carry out his duties and responsibilities in a just manner without any discrimination and motivate his staff to take their work seriously and willingly and shall pay personal attention to their welfare.
10. He shall be solely responsible for the work of the highly confidential nature that may be undertaken by his section. He shall be responsible for preserving of the documents, Service Books, Personal Files, University and Govt Correspondence, etc. concerning college.
11. Superintendent must personally look into the court cases concerning his section and must take steps to deal with the legal matters of the college adequately. He must keep the Principal  & Registrar informed about the cases and obtain his orders wherever necessary.
12. Teaching & Non-Teaching Leave record and entries in service books.
13. More specifically following is the List of Work which requires to be done with the help of subordinate staff members.
    1. Overall Admission Process: It includes supervision and master entries of various types of inputs i.e. fees structure, courses, intake capacity, subjects etc. in the online admission software.
    2. Proper distribution of various responsibilities and work to the Head clerk, Senior Clerk and Faculty Clerk.
    3. Recruitment Procedure of Teaching and Non-Teaching staff in the college i.e. Roaster work, approval of workload, Personal approval , making of staffing pattern, calculation of vacant and filled post, follow-up of various NOC from University and Joint Director of Higher Education, Preparation of Appointment Orders, Preparation of Service Books and Personal files etc. With the help of Head Clerk and Senior Clerk.
    4. Affiliation Work.
    5. Maintenance of Staff Details of Teaching & Non-Teaching staff with specified bifurcation i.e. Post Wise, cast category wise, qualification wise. Maintenance and preparation of seniority list of all teaching and non-teaching staff.
    6. Eligibility Work
    7. Maintenance of college roaster both granted and none granted.
    8. Calculation of yearly workload with the help of respective vice principal, head of the department, respective teachers.
    9. Coordination of overall admission work.
14. Any other work as directed by the Principal & Registrar.

1. To exercise, check and to follow up the incoming letters received from the University Department/Students/Director & Joint Director office/Social Welfare Office/BC Cell and other Govt. offices etc.
2. To point out mistake or misstatements, if any, and draw attention wherever necessary, to the statutory or customary practice and point out rules wherever they are concerned.
3. To submit notes/drafts for approval of the Principal through the Superintendent.
4. To scrutinise notes/cases submitted by the lower staff, put his own remarks/suggestions, if any, and submit the same to the Superintendent/Registrar & Principal as the case may be.
5. To ensure the prompt dispatch of letters.
6. To arrange filing of the papers and arrange files in order, year-wise and subject-wise.
7. To maintain calendar of periodical returns for incoming and outgoing, separately.
8. To attend to such other work that may be assigned to him with the approval of the concerned Superintendent & Registrar.
9. To see the regular circular of Govt. & University
10. Internal College Exam & University Examination Work.
11. Eligibility, Affiliation Work.
12. Day to day entries in the service books.
13. Maintenance of Staff Personal Files.
14. Teaching and Non-Teaching Recruitment Procedure and follow-up of approval from university with the help of Superintendent Admin.
15. Overall supervision on the faculty clerk and to assist them for the maintenance of student’s data i.e. fees register and permanent registers, exam, eligibility form work etc.

1. To enter the mail and letters and inter-departmental correspondence/files etc. letters, documents etc. addressed to the Principal.
2. To acknowledge letters received.
3. To submit dak to the Principal, Departments & other staff daily, dispatch and watch every entry in the register bearing the initials of the recipients of the letter/documents etc.
4. To prepare list of letters issued during a fortnight to which replies have not been received and for which reminders are required to be sent.
5. To send relevant extracts or any part of a receipt, through Registrar/Superintendent to the departments concerned for remarks and/or necessary action.
6. To open and maintain service book/new file(s)-note-book(s), do copying work/rubber stamping and to attend to all types of administrative/clerical work.
7. To maintain different registers, forms etc.
8. To keep a notebook to watch timely disposal of urgent papers.
9. To collect the relevant material required for taking action on a receipt viz. file on the subject, if one already exists, other papers/files, if any, refer to any receipt and any other relevant material etc.
10. To supply other relevant facts and figures and also papers pertaining to previous decisions of policy.
11. To prepare routine letters/replies for approval where noting is not required issue reminders.
12. To maintain daily work sheet, and to submit weekly arrears report to the Section Officers and/or Assistant Section Officers.
13. To prepare monthly fees arrears report and submit it to the Superintendent/Registrar & Principal for perusal and guidance/instructions.
14. Any other work assigned from time to time, with the approval of the Assistant Registrar.
15. Overall Examination and Admission work.
16. To assist faculty clerk and take the regular follow up of day to day work of faculty clerk.
17. Eligibility, Affiliation work.

1. To enter the mail and letters and inter-departmental correspondence/files etc. letters, documents etc. addressed to the Principal.
2. To acknowledge letters received.
3. To submit dak to the Principal, Departments & other staff daily, dispatch and watch every entry in the register bearing the initials of the recipients of the letter/documents etc.
4. To prepare list of letters issued during a fortnight to which replies have not been received and for which reminders are required to be sent.
5. To send relevant extracts or any part of a receipt, through Registrar/Superintendent to the departments concerned for remarks and/or necessary action.
6. To open and maintain service book/new file(s)-note-book(s), do copying work/rubber stamping and to attend to all types of administrative/clerical work.
7. To maintain different registers, forms etc.
8. To keep a notebook to watch timely disposal of urgent papers.
9. To collect the relevant material required for taking action on a receipt viz. file on the subject, if one already exists, other papers/files, if any, refer to any receipt and any other relevant material etc.
10. To supply other relevant facts and figures and also papers pertaining to previous decisions of policy.
11. To prepare routine letters/replies for approval where noting is not required issue reminders.
12. To maintain daily work sheet, and to submit weekly arrears report to the Section Officers and/or Assistant Section Officers.
13. To prepare monthly fees arrears report and submit it to the Superintendent/Registrar & Principal for perusal and guidance/instructions.
14. Any other work assigned from time to time, with the approval of the Assistant Registrar.
15. Overall Examination and Admission work.
16. To assist faculty clerk and take the regular follow up of day to day work of faculty clerk.
17. Eligibility and Exam Forms work.
18. Staffing pattern verification from Deputy Director as per the student strength.

1. Overall Admission Work.
2. To assist internal and university examination work.
3. Maintenance of students general register and fees register
4. Eligibility work.
5. Filing of examination forms and its timely submission.
6. Fees reconciliation statements and follow up of fees recovery in time.
7. Overall correspondence of students and faculty.
8. To enter the mail and letters and inter-departmental correspondence/files etc. letters, documents etc. addressed to the Principal.
9. To enter the mail and letters and inter-departmental correspondence/files etc. letters, documents etc. addressed to the Principal.
10. To acknowledge letters received.
11. To submit dark to the Principal, Departments & other staff daily, dispatch and watch every entry in the register bearing the initials of the recipients of the letter/documents etc.
12. To prepare list of letters issued during a fortnight to which replies have not been received and for which reminders are required to be sent.
13. To send relevant extracts or any part of a receipt, through Registrar/Superintendent to the departments concerned for remarks and/or necessary action.
14. To open and maintain service book/new file(s)-note-book(s), do copying work/rubber stamping and to attend to all types of administrative/clerical work.
15. To maintain different registers, forms etc.
16. To keep a notebook to watch timely disposal of urgent papers.
17. To collect the relevant material required for taking action on a receipt viz. file on the subject, if one already exists, other papers/files, if any, refer to any receipt and any other relevant material etc.
18. Supply other relevant facts and figures and also papers pertaining to previous decisions of policy.
19. To prepare routine letters/replies for approval where noting is not required issue reminders.
20. To maintain daily work sheet, and to submit weekly arrears report to Head Clerk/Superintendent /Registrar & Principal.
21. To prepare monthly fees arrears report and submit it to the Superintendent/Registrar & Principal for perusal and guidance/instructions.
22. Any other work assigned from time to time, with the approval of the Assistant Registrar.

1. To prepare bank reconciliation statement, budget and final account of funds entrusted to him.
2. To prepare periodic accounts of funds entrusted to him and to assist the Deputy Accountant in furnishing of figures of expenditure to Superintendent, Registrar & Principal.
3. To maintain books of accounts, payment register and funds entrusted to him.
4. To attend to all the matters pertaining to deduction of Income Tax, Professional Tax and L. I. C. Premium from the salary of individual employee.
5. To attend to routine correspondence with Banks and other Departments.
6. To supervise the work of Accounts Clerk under him and to pass the bill for payment as per relevant rules.
7. To attend to such other work as may be assigned to him with the approval of the Registrar/Superintendent (Finance and Accounts), from time to time.
8. Maintenance of various registers such as Salary Grant Register, Other Grant Register, Cheque Inward /Outward Register/ Salary Register/Advance Register/Provident Fund Register.
9. Preparation of Utilization Statements of various grants and its audit and submission.
10. Internal and Statutory Audit compliance.
11. Payments of parties.
12. Preparation and Filing of Quarterly returns of Salary and Contractors TDS Returns.
13. Passing of fees entries in the books of accounts.

1. To prepare bank reconciliation statement, budget and final account of funds entrusted to him.
2. To prepare periodic accounts of funds entrusted to him and to assist the Deputy Accountant in furnishing of figures of expenditure to Superintendent, Registrar & Principal.
3. To maintain books of accounts, payment register and funds entrusted to him.
4. To attend to all the matters pertaining to deduction of Income Tax, Professional Tax and L. I. C. Premium from the salary of individual employee.
5. To attend to routine correspondence with Banks and other Departments.
6. To supervise the work of Accounts Clerk under him and to pass the bill for payment as per relevant rules.
7. To attend to such other work as may be assigned to him with the approval of the Registrar/Superintendent (Finance and Accounts), from time to time.
8. Maintenance of various registers such as Salary Grant Register, Other Grant Register, Cheque Inward /Outward Register/ Salary Register/Advance Register.
9. Preparation of Utilization Statements of various grants and its audit and submission.
10. Internal and Statutory Audit compliance.
11. Payments of parties.
12. Preparation and Filing of Quarterly returns of Salary and Contractors TDS Returns
13. To write various books of accounts such as ledger salary register, income tax
14. Register.
15. To ensure filing of vouchers and papers.
16. To prepare bills for payment.
17. To prepare various returns.
18. To report to the Superintendent about any mistakes noticed by him in books of accounts.
19. To attend to such other work as may be assigned to him with the approval of
20. The Registrar (Finance and Accounts)/Accountant, from time to time.
21. Passing of fees entries in the books of accounts.

1. Monthly Salary bills preparation, submission and disbursement.
2. Maintenance of Salary Grant Register.
3. Salary related correspondence with Joint Director Office.
4. Salary Arrears calculations, Medical bill submission and disbursement.
5. Preparation of Provident Fund Register and yearly slips and relevance record.
6. Issue of salary slips and TDS certificate to staff member.
7. Necessary entries in the books of accounts of salary.
8. Preparation and maintenance of salary grant utilization and submission.
9. Attendance of various camps relating to salary and fixation of salary on new appointment and promotion.
10. Maintenance of individual salary summary register month wise and year wise.
11. Internal and university examination work.
12. Passing of fees entries in the books of accounts.

1. Collection of exam fees and passing of entries in the books of accounts.
2. Payments of exam fees to university in time.
3. Reconciliation statements of exam fees.
4. NSS/Earn & Learn Scheme Accounts.
5. Payment of remuneration for examination staff.
6. University Exam Expenses Accounts and settlement of advance received.
7. Passing of fees entries in the books of accounts.
8. Bank reconciliation statements.
9. To assist accounts clerk [Grant].
10. Any other work as directed by the Registrar.

To maintain the physical College facilities in a condition of operating excellence, cleanliness, and safety, so that full educational use of them may be made at all times.

To supervise and lead a crew of custodial/maintenance personnel whose major responsibility is to provide students with a safe, attractive, comfortable, clean, and efficient building in which to learn, play, and develop.

Activities:

• Cleans and maintains all drinking water tanks and other major equipment like generator, Xerox machines, electrical equipment, water supply , regular flow of electricity, electrical maintenance etc.
• Supervises and participates in necessary painting and general repairs to plumbing, electrical, carpentry, windows, and general mechanical areas.
• Assists general mechanics in remodelling and renovation work.
• Supervises and maintains the college grounds & class rooms.
• Supervises and participates in the general cleaning and maintenance of the college buildings.
• Orders and receives supplies and equipment, and maintains necessary inventories.
• Assumes responsibility for the general security of the buildings.
• Assumes responsibility for the general fire safety of the buildings.
• Performs emergency repair services as necessary.
• Conducts an ongoing program of general maintenance, upkeep, and repair.
• Responsible for the setting up and tearing down of equipment during special events; i.e., graduation, conferences, concerts, etc.
• Will be available to fire and police departments on a 24-hour call basis when building or ground alarms sound.

Maintenance:

• Examines buildings on a regular basis for needed repairs, maintenance, and cleanliness.
• Checks buildings on weekends and holidays.
• Establishes and recommends, in cooperation with building administrators, priorities on repair projects and estimates the cost of these projects.
• Plans and oversees all maintenance and repair work and develops an efficient system for dealing with emergency repair problems.
• Performs maintenance as required.
• Orders materials as needed, and makes recommendations of supplies and equipment for purchase.
• Consults with Principals regarding the establishment of a regular preventative maintenance program.

1. To assist students and teachers in conducting practical and experiments.
2. To maintain dead stock register and register of consumable materials and to undertake physical stock verification of laboratory materials.
3. To assist them in charge of Laboratory in purchase and procurement of laboratory materials.
4. To supervise the work of laboratory attendants working under him.
5. To assist them in charge of laboratory in routine administrative matters and to ensure that the laboratory facilities are not misused by any person.
6. to report about breakages/losses in laboratory, to his superiors.
7. To report to In charge of laboratory about misbehaviours inside the laboratory.
8. To ensure that all the cupboards, doors, windows and gates are properly closed by the laboratory attendants.
9. To attend to such other duties as may be specially brought to his notice, with the approval of the Head of the Department.

1. To clean laboratory and to keep Laboratory materials including apparatus and equipment’s in proper place.
2. To render physical assistance to students, teachers and other Laboratory Staff in movement of laboratory equipment, instruments chemical and other materials within and outside the laboratory.
3. To assist Laboratory Assistant and other laboratory staff in physical stock verification of laboratory equipment, instruments, chemicals and other materials.
4. To render physical assistance to students and teachers in conducting practical and experiments.
5. to report about loss of laboratory equipment and other materials to his superiors.
6. To open and to lock cupboards, doors, windows and gates of laboratory.
7. To attend to delivery of letters connected with laboratory and its staff.
8. To attend to such other duties which are assigned to him by the Laboratory staff, with the approval of In charge of the Laboratory.

He shall perform ordinary duties of a peon in addition to the following duties: –

He shall—

1. Supervise and control all the peons working under him and see that they attend punctually, work properly and maintain office discipline, report absentness, late attendance, misbehaviour etc. to the authorities. See that peons observe office timings.
2. See that peons open windows and blinds at the start of the day, switch on lights, fans etc.
3. Arrange for distribution of peons and account for their movements.
4. Arrange for moving of muster rolls to and from Administrative Branch.
5. Arrange for distribution of office circulars in office.
6. Arrange rest-intervals of peons to suit the convenience of the Officers or departments.
7. Maintain leave roster of peons, so that strength of peons is not abnormally impaired, and submit it to the Administrative Branch by making necessary arrangements during leave etc.
8. Open and close office premises, where necessary.
9. See that cleanliness of the office is maintained by supervision.
10. Distribute uniforms and dusters, receive and give to Dhobi and keep account thereof.
11. See that peons and all other who are expected to be uniforms and badges wear the same punctually.
12. Get the floor cleaned with water (net scribing) insecticide etc. periodically.
13. Any other work that may be assigned by the concerned officer from time to time.

The operator shall—

1. Carry out the work of Digital Copier/Xerox Machine according to instructions given to him.
2. Be responsible for keeping the following accounts of:-
   1. Day-to-day receipt of papers received by him for copying.
   2. Receipt of duplicating paper from the Administration Branch.
   3. Xerox paper used, spoiled if any, during copying and the balance at hand,

3. Be responsible for neat and careful preserving of the papers received by him and destroy them as per instructions given to him by the Principal, Exam Officer & Registrar under whom he is working and/or concerned Department as the case may be.
4. be responsible for proper and maintenance of machines, computers and shall report, in writing, defects/fluids, if any, immediately to the registrar under whom he is working.
5. Supervise the attendance working of the Peon and other menial staff attached, if any.
6. Any other work as may be assigned to him by the concerned officer from time to time.

Persons shall —

1. To open windows etc. in morning and switch on fans and lights and closing to close the same, when not required.
2. Do dusting of office furniture, machines, files, table equipment, switch on light and fans and switch them off when not required, remove and replace covers of machines, filling up inkpots.
3. Do the work of opening, pasting and sorting and arranging paper and circulars in accordance with instructions of the Section Officer/Branch Head, and also do the work of stitching agenda and minutes of meeting according to instructions.
4. Do the work of affixing stamps, sticking and scaling envelopes or wrappers, packing up of parcels.
5. Carry messages, papers, registers, files, circulars, bags, portable size etc., from one place to another inside office or outside as the case may be.
6. Carry papers, franking machines, etc., within building and other such portable items (office equipment) from one place to another.
7. Operate numbering machine, wherever necessary.
8. Operate Xerox machine, if he could operate that, wherever necessary.
9. Carry out any other work of similar nature which the Officer Principal /Registrar/ /Office Superintendent, may instruct.
10. Serve drinking water to employees and to visitors, when required.
11. Dispatch letters including letters by hand delivery (all peons getting bank duty allowance shall take cash/cheques etc. to banks, as per instructions).
12. Any other work as may be assigned to him by the concerned officer from time to time.
13. Peon shall also have to attend to the duties assigned to  Peons Sweeping, cleaning rooms and furniture and electrical fittings like fans and lights and shifting records, binding in bundles, furniture etc. as per needs. Any other work as may be assigned to him by the Principal/Registrar from time to time.
14. He should watch and supervise the activities of the students in the passage maintain the peace nearby classrooms and laboratories.

Sweeping and cleaning the Laboratories, latrines, floors in the building and university premises and any other office work related to cleaning as assigned by the Principal/HOD/Registrar. Any other work as may be assigned to him by the concerned HOD/Hawaldar.